Post Production Management

E-Comm Process

Quality assurance opportunities leveraged at every point

PRE-PRODUCTION

Goal: Plan and organize all creative assets needed to execute a smooth production cycle.
QA Enhancement Strategies:

• Creative Briefing
  - Define clear expectations and success criteria. QA begins early and with clarity—solid briefs prevent misalignment later. Include brand standards, image usage requirements, and visual tone guidelines.

• Product Intake & Sample Management and Metadata
  - Implement intake checklists to verify SKU numbers, condition, and completeness. Barcode scanning and intake logs ensure traceability and reduce lost or incorrect product issues,

• Style Guide Review / Create Ops & Post Lead SOP Development
  - Align all teams on style expectations. Update visual style guides and SOPs to include QA checkpoints. Use version-controlled documents and train teams on changes.

• Shot List Creation and Product Data QC
  - Audit shot lists for completeness and accuracy against product data. Cross-reference PDP requirements to ensure no missing angles or data misalignment.

• Talent / Model Booking (if needed)
  - Use vetted talent pools and QA model cards (model lookbooks) to match casting to brand guidelines. Secure proper usage rights documentation and legal clearance.

• Scheduling & Resourcing
  - Build in QA buffer time during planning. Resource allocation should include QA reviewers at appropriate steps, not just production roles.

• Set Design / Prop Prep
  - QA materials and props for brand compliance and fit. Create checklists for cleanliness, color correctness, and consistency with the brief. Prop barcodes that are aligned with brand resources

PRODUCTION

Goal: Capture all required imagery per creative brief and e-commerce standards.
QA Enhancement Strategies:

• Studio Setup & Calibration
  - Daily equipment calibration (color cards, light balance, monitor settings) ensures consistent image quality. Maintain setup logs and checklist sign-offs.

• Styling & Product Prep
  - Implement styling SOPs for each category (folding, steaming, stuffing, pinning). Assign styling QA leads to check before shoot starts.

• Photography
  - real-time QA review. Set exposure, color balance, and angle tolerances. Create lightening diagrams and Lock in camera settings to avoid inconsistency.

  - Art directors to monitor adherence to the brief and correct issues live. Implement a “shoot-stop” protocol for major deviations.

• File Compliance, Transfer & Backup
  - Validate file format, naming conventions, and folder structures before transfer. Use checksum verifications or automated transfer tools to prevent loss or corruption.

POST-PRODUCTION

Goal: Road map, refine, approve, and deliver assets optimized for e-commerce platforms.
QA Enhancement Strategies:

• Review of Captured Images, Image Selection, Retouching Markups
  - QA ensures selected images meet visual standards, focus, and brand guidelines. Use markup tools for standardized retouching notes.

• Retouching & Color Correction
  - Establish QA workflows using reference color profiles and before/after comparison tools. Employ tiered reviews (junior to lead).

• Digital Twin, CGI
  - QA 3D outputs for accuracy in dimensions, textures, and lighting. Use real product comparisons and rendering benchmarks.

• QA & Brand Compliance Review
  - Final QA pass includes checks for logo visibility, brand colors, product representation accuracy, and brand compliance.

• Cropping, Resizing, Naming, Colorways, Pickups
  - Automate cropping and resizing with scripts where possible. Validate output naming against SKU databases and ensure all product variations are accounted for.

• Upload to DAM / CMS
  - Audit uploads for metadata accuracy, proper tagging, and correct versions. Employ duplicate detection and automated status reporting.

• Delivery to E-Comm Platforms
  - Test file delivery formats (web-optimized, RGB vs CMYK). Use test uploads to validate final product visibility and formatting on front-end platforms.

FEEDBACK & CONTINUOUS IMPROVEMENT

Goal: Ensure process learning and systemic refinement through data, tools, and team engagement.
QA Enhancement Strategies:

• Stakeholder Review & Feedback
  - Create structured review templates to capture actionable QA insights. Hold post-mortems to assess what worked and what didn’t.

• Metrics & Reporting
  - Implement dashboards to track revision rates, error types, and turnaround times. Use KPIs to surface QA trends and team performance.

• SOP Refinement
  - Regularly audit SOPs for gaps found during production. Use versioning and maintain changelogs. Align updates with training refreshers.

• Automation Development
  - Reduce manual errors by scripting repetitive QA tasks like file checks, color, background verification and metadata validation.

• Consolidation of Tech Stack and Tools
  - Evaluate tool effectiveness in supporting QA. Sunset redundant or error-prone tools.

• Adhoc and Invisible Work Assessments
  - Use QA feedback loops to uncover hidden effort or frequent fire drills. Track these “invisible” issues and create proactive prevention plans.

• Studio Audits and Evaluation of the 5S
  - Conduct regular audits using the 5S framework (Sort, Set in order, Shine, Standardize, Sustain) to ensure cleanliness, efficiency, and standard adherence—all contributing to fewer quality issues.